DOCUMENT MANAGEMENT & ACCREDITATION — AI
FilesFarm processes, understands and audits your critical documentation with AI, and links it to every worker and asset: automatic accreditation, traceability and operational continuity.
Your documentation processed by AI and linked to every worker and asset: automatic accreditation.
CUSTOMIZABLE SAAS ECOSYSTEM
FilesFarm is a customizable SaaS ecosystem designed for industries with demanding operations that need to safeguard their continuity, centralize their knowledge and automate the accreditation of their personnel and assets — machinery and vehicles.
A customizable SaaS ecosystem that centralizes your documentation and automates the accreditation of personnel, machinery and vehicles.
Unlike generic cloud storage software, FilesFarm acts as an intelligent document repository that proactively processes, understands and audits information, integrating organically with each organization's procedural and operational culture.
Centralize files from multiple sources (SharePoint, Drive, APIs) in a unified repository. Our AI engine extracts critical parameters in seconds and cross-checks them against customizable role and asset profiles, proactively alerting you to expirations.
Centralize multiple sources in a single repository. AI extracts the critical data and warns you before every expiration.
Customizable for both service providers — contractors and subcontractors — and principal companies, adapting to your organization's business model and operating scheme.
Adapts to contractors, subcontractors and principal companies, according to your operating model.
“We turn your company's documents into parameterizable information: not individual files, but global, actionable and traceable information.”
“Your documents turned into global, actionable and traceable information.”
// PROCESSING FLOW
Scattered, unclassified files
Vertex AI extraction and validation
Cross-checking, safekeeping and indexing
Linked to personnel and assets
Real-time control and lookup
VALUE PILLARS
Centralize document collection and avoid losing information scattered across emails or folders, removing the fear of inspections.
Everything in one place: nothing gets lost in emails or folders.
Process complex PDFs seamlessly and turn your files into parameterized information for dashboards, in real time.
Your PDFs become dashboard-ready data, in real time.
Anticipate compliance scenarios and adapt requirements to the relevant contract or job position.
Requirements that adapt to each contract or job position.
Automatic advance alerts and an up-to-date consolidated report of your personnel and machinery. No fines, no shutdowns.
Advance alerts and an up-to-date report. No fines, no shutdowns.
Thanks to key data extraction and AI summaries, validating compliance is faster and more transparent than ever. Set custom criteria and run 100% automatic audits.
AI extraction and configurable criteria: 100% automatic audits.
EXCLUSIVE FEATURES
Total discretion for the roles that require it: certain profiles stay invisible and only open with the express authorization of the profile holder. No one sees what they shouldn't.
Sensitive profiles stay invisible: they open only with the holder's authorization.
You decide what is seen. Hide sensitive fields — such as the amounts in an employment contract — when viewing and downloading, by document type and tailored to you.
Hide sensitive fields — like contract amounts — when viewing or downloading.
Accredit before you hire. Assess compliance for both your current workforce and external candidates, and always choose the one who can actually enter the site.
Accredit before hiring: assess external candidates too.
One worker, several principals. For short-duration jobs, the system manages each principal's contracts in parallel, with their own role profiles and specific requirements, and keeps a valid, independent accreditation for each one.
One worker, several principals: parallel contracts, each with its own requirements and valid accreditation.
A vector database turns your files into answers. Ask in natural language about all of your documents — “what is the average BMI of my workers?” — and get the figure and the chart instantly.
Ask in natural language about all your documents and get the figure and chart instantly.
TECHNOLOGY & ACCREDITATION
Automate the accreditation process for your personnel and workforce. Our AI engine extracts the critical parameters from documents in seconds and audits them automatically under the rules and profiles configured in your dashboards.
AI extracts the critical parameters in seconds and audits them against the rules you configure.
AI interprets complex handwritten documents, training lists with multiple workers and medical exams with several assessments on a single sheet, structuring the information without issues.
Reads handwriting, training lists and multi-assessment medical exams on a single sheet.
Configure role profiles specific to each site or contract, and flexibly classify all documents and their requirements by issuing entity.
Role profiles per site or contract, with custom-classified documents.
CASE STUDY — MINING INDUSTRY
less accreditation time.
From 25 days to just 4 days, eliminating administrative bottlenecks.
“The solution evolves alongside the operation and its future requirements.”
METHODOLOGY & PEOPLE
The real success of digital transformation lies in people. We engage with your procedural culture through a guided change management process, and ensure your platform never becomes obsolete with ongoing technical support, AI model optimization and continuous evolutionary improvements.
Digital transformation is made by people. We support your change management and evolve the platform with you.
CONTACTO
Leave manual spreadsheets and document uncertainty behind. Let us design the solution tailored exactly to your business.
We design the solution tailored exactly to your operation.
→ contacto@filesfarm.cl
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